Invoicing
Bill your flights in minutes
The add-on turns logbook entries into PDF invoices for your pilots – with individual rates, credits and fuel refunds.
Activate in your account settings.
Highlights
Digital billing with little effort
From the logbook
Invoices are built from logbook entries or your own input.
With approval
Review and approve every invoice before it is sent.
By email & in the app
PDF by email, also available under “My invoices”.
Credits & pilot rates
Prepayments, refunds and individual rates.
Fuel refunds
External refuelling with receipt upload, four calculation options.
Export
Invoice and payment data as .xlsx, combined PDF for archiving.
How it works
Three steps to a finished invoice
Select flights
Choose flights with flexible filters that match your processes.
Create payment run & invoices
Pilot-specific invoices are created instantly – from flights or as manual invoices.
Approve & schedule
Review, approve and schedule automatic delivery. Done.
The logbook is the basis
Every logbook entry is an invoice item. Pilots enter fuel and expenses right in the entry.
- Upload receipts on mobile
- Real-time billing from current flight data
- Also for non-flight expenses
- Counter-based rates, e.g. Hobbs
PDF invoices that fit your brand
The system creates PDFs with a preview for corrections. Pilots receive them by email with delivery tracking.
- Custom footer, intro and closing text
- Comments per invoice
- Corporate design colours (Business)
- Custom number format and tax invoice (Business)
Credits and per-minute rates
Manage credits from one-off or joining payments and offer discounted rates for prepaid flight hours.
- Negative invoice amounts become credit
- Pilot-specific aircraft rates
- Custom cost and credit items
- Manual invoices, e.g. membership fees
Plans
Plans for every size
Basic
10 invoices / month
€5 / month
monthly only
- Invoices / month 10
- Additional invoice €0.60
Included:
- Create & send PDF invoices
- Pilot-specific per-minute rates
- Manage invoice credits
- Fuel refunds
Advanced
25 invoices / month
€9 / month
monthly only
- Invoices / month 25
- Additional invoice €0.50
Everything in Basic, plus:
- Custom credits & invoice items
- Manual invoices without flights
- Export functions
- Automatic landing fees
- Third-party invoices, cancellation
Business
unlimited
€12 / month
or €129 / year · save €15
- Invoices / month unlimited
- Additional invoice €0
Everything in Advanced, plus:
- Custom number format
- Tax invoices
- No watermark, custom colours
- Attachments, dunning fees, payment reminders
- Track email status
Monthly or yearly term (Invoicing Basic and Advanced monthly only), cancel any time, grace period applies, unused time is not refunded. Pay by credit card, Apple Pay, Google Pay, PayPal or SEPA. Prices without VAT as VAT exempt – small business under § 6 (1) 27 Austrian VAT Act.
Invoicing is an add-on and works with Free or Premium – including the free version. The 30-day trial starts when you activate it in your account settings.
Comparison
All features at a glance
| Feature | Basic | Advanced | Business |
|---|---|---|---|
| Scope | |||
| Price per month | €5 | €9 | €12 |
| Price per year | monthly only | monthly only | €129 |
| Invoices per month | 10 | 25 | unlimited |
| Additional invoice | €0.60 | €0.50 | €0 |
| Invoices & rates | |||
| Create & send PDF invoices | included | included | included |
| Pilot-specific aircraft rates (also counter-based) | included | included | included |
| Invoice credit per pilot | included | included | included |
| Fuel refund per flight | included | included | included |
| Custom refunds | not included | included | included |
| Custom invoice items | not included | included | included |
| Manual invoices without flight | not included | included | included |
| Separate billing address | not included | included | included |
| Additional counter for billing | not included | included | included |
| Automatic landing fees | not included | included | included |
| Skip credits | not included | included | included |
| Invoice to third parties | not included | included | included |
| Invoice cancellation | not included | included | included |
| Export (spreadsheet, combined PDF) | not included | included | included |
| Advanced | |||
| Custom invoice number format | not included | not included | included |
| Tax invoice (net/gross) | not included | not included | included |
| No apron:pilot watermark | not included | not included | included |
| Corporate design colours | not included | not included | included |
| Upload & send attachments | not included | not included | included |
| Dunning fees | not included | not included | included |
| Link invoices | not included | not included | included |
| Automatic payment reminders | not included | not included | included |
| Email tracking | not included | not included | included |
The plan cards above show every difference. The full table is available in the desktop view.
How do I start the trial?
Sign up, log in and activate the invoicing module in your account settings. The first 30 days are free.
Can I pay for Invoicing yearly?
Business is also available as a yearly plan at €129 instead of €144 on the monthly plan. Basic and Advanced are monthly only, because their invoice allowance applies per month.
What if I need more invoices?
Each additional invoice costs €0.60 in Basic and €0.50 in Advanced. Business is unlimited.
Can I use invoicing with the free version?
Yes. The module is an add-on and works with Free just as with Premium.
Does apron:pilot create tax invoices?
Yes, in the Business plan with tax value and net and gross amounts.
Try invoicing free for 30 days
Sign up, log in and activate the module in your account settings.