Effortlessly manage & simplfy complex flight invoicing with our intuitive module. Our system consolidates all functions, saving you valuable time and ensuring accuracy.
Billing flights can become a huge task. Time calculations, pilot specific credits, individual aircraft prices, fuel refunds and more can create complexity.
The billing module combines all these functions flawlessly and assists during your invoicing activities!
Efficient digital invoice creation from logbooks or custom inputs
Secure invoice processing with built-in approval workflow
Convenient digital invoice delivery and in-app access
Automatic integration of credits, refunds and personalized pricing
Enhance flexibility with customizable cost and credit item processing
Simplified data analysis with exportable invoice and payment data
Direct flight data entry, including fuel and expenses, via digital logbook
Reduce paperwork with instant receipt uploads from mobile devices
Enable real-time invoicing based on immediate flight data availability
Manage versatile invoicing also for non-flight related expenses
Choose flights for invoicing with flexible selection parameters based on your organizational processes
Instantly generate pilot-specific invoices based on your selected flights or add manual invoices
Maintain full control by reviewing and approving invoices before automated sending. That's it!
The system automatically converts electronic invoices into PDFs, providing a preview for seamless error correction.
Pilots receive these PDFs via email, with send control options and can access the electronic invoice also via the “My Invoices” section in the application directly.
Enhance your invoices with customizable footer columns, introductory and closing text, per-invoice comments and corporate design adaptations.
Implement credit-based aircraft pricing, offering discounted rates for prepaid flight hours
Accurately manage pilot finances with individual credit creation and seamless invoice integration.
Implement aircraft pricing adjustments based on individual credit balances.
ccommodate varying pilot pricing with individual aircraft rate settings.
Export to spreadsheet file (.xlsx) of invoice data, payment run data and credit information
The collective PDF download allows to download each invoice PDF automatically combined into one file for printing or archives.
Define granular fee structures with aircraft and pilot-specific rates based on flight metrics
Provide diverse fuel refund policies with four distinct calculation options
Enhance invoice branding with extensive invoice PDF customization options, including colors and dynamic IF-ELSE texting
Tailor invoice number formats with customizable placeholders (only for business-subscription)
Generate standard invoices or tax invoices (business subscription only) for comprehensive billing
Check out the details and differences between the three subscription plans.
| BASIC | ADVANCED | BUSINESS | |
|---|---|---|---|
| Create & send PDF invoices After editing and approval an invoice is transformed into a PDF file. The PDF file is sent to the pilot via mail and also stored under "my invoices". | |||
| Pilot specific aircraft prices Pilot specific aircraft prices, also based on an invoice credit, can be defined. Counter-dependent invoicing is possible (e.g. Hobbs) | |||
| Custom invoice credits per user Each pilot can be assigned with an invoice credit, that the pilot paid. Also if invoices result in a credit, this credit amount is stored and accessible to the pilot. | |||
| Fuel refunds per flight External refueling and uploading the receipt allows fuel refunding for invoices. | |||
| Custom refunds Pilots can attach other cost receipts, e.g. oil or TKS fluid, which are then shown in the invoice for processing. | - | ||
| Custom invoice items Enables to attach custom invoice cost or credit items, e.g. refund or extra charge for aircraft cleaning. | - | ||
| Export functionality Allows the export of invoice and payment run data, as well as creation of a collective PDF | - | ||
| Manual invoices Create invoices without a flight and use custom invoice items to generate chargable invoice items | - | ||
| Separate invoice address for pilots You can define a separate invoice address for pilots, which is then used for invoicing instead of the private address | - | ||
| Additional counter for invoicing If used for an aircraft, the configurable additional counter can also be used for calculation of the flight costs. | - | ||
| Automatic landing fees Rules can be configured to ensure that user-defined invoice items - e.g. landing fees - are automatically added to the invoice. | - | ||
| Omit credits Credits can be excluded from the respective individual invoice, e.g. to be used for later invoices. | - | ||
| Invoice to third party Invoices can also be created and sent to persons outside the system, e.g. to a flight school that uses its own aircraft. | - | ||
| Canceling of invoices A workflow for canceling and sending cancel notes including customizable messages allows handling of re-invoicing. | - | ||
| Custom invoice number format If required, the generated invoice number format can be configured with a number of placeholders and data values (e.g. free text, month, recipient name and more) | - | - | |
| Tax invoice For the creation of tax invoices this functionality is required. It allows to enter the tax value and distinguishes between net and gross totals. | - | - | |
| No "apron:pilot" watermark on PDF invoice With this version, no watermark with the reference to apron:pilot is included on the PDF. | - | - | |
| Corporate design color adaptations You can configure your own corporate design colors for the PDF invoice. | - | - | |
| Upload & send attachments to the invoice Attachments & documents can be uploaded in the invoice, which are available in the application but can also be sent by e-mail. | - | - | |
| Dunning charges Trigger dunning charges for invoices if they are not paid and send out additional fees with little manual actions. | - | - | |
| Link invoices Link invoices together and create relations for invoices that belong to each other | - | - | |
| Automatic invoice reminder If invoices are due, the system sends out reminders for these invoices in a configurable interval, e.g. weekly | - | - | |
| E-mail tracking Find out if e-mails have been received by the recipient or if there was any issue with the e-mail sending (e.g. address doesn't exist, blocked etc.) | - | - |
Start your 30-day trial today!
The subscription is possible directly within apron:pilot – register, login & go to your account section to retrieve access!
